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Special Collections and University Archives Processing Internship

The Oklahoma State University Library invites application for a part-time, temporary Archive Processing Intern in Special Collections and University Archives. The student assistant will work on a variety of different archive collections, projects, and initiatives during the 2017 Spring semester from January 16th to May 12th. This learning experience will assist in preparing the candidate for a career in libraries, archives, museums, or related cultural institutions.




Project Description:
This position will focus on providing the Archive Processing Intern with a learning environment experience to assist in preparing them for a professional archive position. The Archive Intern will be responsible for assisting staff in arranging holdings, performing basic preservation measures, and preparing finding aids and indexes.


Duties and Responsibilities:

• Processing:

     • Assist with processing various small and non-complex archive collections

     • Create and/or revise preliminary/final content lists

     • Review materials for possible preservation attention

     • Re-boxing, re-foldering and labeling archival materials when appropriate

     • Assist with the research & preparation of detailed biographies and scope/content notes

     • Create findings aids to provide access to collections

• Public Service: Assist archivists with in-depth remote or in-person reference inquiries.

• Meet with the Manager of Archival Processing and staff weekly or as needed for training and progress reports.



• Ability to observe confidentiality restrictions and maintain security of materials

• Familiarity with primary sources and/or experience working/researching with archives

• Experience with Excel, Microsoft Word, Google Docs, WordPress and Facebook valued

• Excellent oral and written communication skills are essential; demonstrated ability to write      clear text and meet deadlines

• Ability to follow detailed policies and procedures; work independently and with a team; and    solve complex problems

• Good organization skills, attention to detail, and ability to work independently after initial training


Working Schedule:
The internship position will be located at the Library Annex on North Boomer Street, off-site of the main campus. The selected candidate may negotiate their work schedule (12 to 20 hours per week) during the Annex's regular operating hours of Monday through Friday, 8:00 am - 5:00 pm. An internship position is on a semester by semester basis contingent on funding, evaluations, and job performance.


Working Conditions:
Position requires computer use; working with a variety of historic archive collections; ability to bend, stoop, and lift 30lbs boxes.


Application Instructions:

• Fill out an Internship Application online



For additional information about this job, please visit or contact the Dean’s Office at 405-744-9725.